Sanction Numbers:

Meet:  IA-08-26
Time Trials: IA-08-27

Rules:

Current USA Swimming and Iowa Swimming, Inc. rules will govern this meet

Dates:

February 29, March 1-2, 2008

Host:

Iowa City Eels Swim Club

Meet Clarification:

This is a closed meet to only Iowa Swimming registered swimmers.  Swimmers must have achieved an Iowa ‘Q’ Time Standard in order to compete.

Times:

                                                            AM Prelim Session              PM Finals
Friday & Saturday Warm-ups                      8:00am                          4:00pm
Coaches Meeting                                         9:15am                          -
Friday & Saturday Competition                   9:30am                          5:30pm
Sunday Warm-ups                                       8:00am                          3:30pm
Coaches Meeting                                         9:15am                          -
Sunday Competition                                    9:30am                          5:00pm

Site:

University of Iowa Field House Pool, Iowa City
Indoor, 25 yard, 8 lanes
Water Depth 12’ starting end & 16’ turn end
Colorado Timing System with 2 watch back-ups

Coaches:

Must possess and visibly wear a current USA Swimming Coaches Registration Card.  Only USA Swimming coach members will be permitted on the deck in designated areas.  All coaches must sign an ISI Coaches Meet Sign In sheet (APP-29) to verify that all certifications are current and on file with the ISI office.

Warm-ups:

ISI Warm-up procedure will be followed.  See ISI Code Book Section J.  Swimmer(s) without a coach are to report to the Meet Referee prior to warm-up for lane assignment.

Entry
Requirements:

1. All swimmers must be current USA Swimming registered athletes with Iowa Swimming, Inc.  “Applied for” registrations will not be accepted.  There will be no registrations taken at this meet.  Swimmers whose names do not appear on the current ISI registration list and who cannot show proof of USA Swimming membership will be barred from competition.
2. Contestants must enter the age bracket corresponding to age as of February 29, 2008.
3. Swimmers may enter any event in which they have a ‘Q’ time.  (Entry fees must be paid for all events entered).  However, they are limited to participating in not more than 3 individual events per day, and not more than 6 individual events for the entire meet, plus relays.
4. The scratch deadline for each day is as follows: Friday’s events by 6:00pm, Thursday, February 28 by email or phone to Kelly Eyanson, (319) 339-7579, eyanksbj@msn.com.

• (This deadline includes the 1000 Free.
• Saturday’s events by 6:00pm, Friday, February 29 to scratch box.
• Sunday’s events by 6:00pm, Saturday, March 1 to scratch box.  (This deadline includes the1650 Free.)

1. A club/team may enter as many relays per event as they wish designating the relays A, B, C, etc.  However each team may only score two of these relays in each event.  If relay names are on entry sheets, those names will be on the relay card.
2. All events will be seeded following the scratch deadline the night before the day of the events, including the 1000 Free and 1650 Free.
3. Prelim events will be circle seeded.
4. Seed times must be entered in the proper course in which achieved (SCY, SCM, LCM).  Entry times conforming to the course length (SCY) shall be considered “conforming times”.  Times must be entered in the proper course in which achieved.  Converted times will not be accepted.  ‘NT’ individual entries will be scratched for individual events.  Relays may enter with a ‘NT’.
5. Phone entries will only be accepted for updates to entries on Monday, February 25 and late entries (not original entries).
6. 1000 Free and 1650 Free entrants may enter at their fastest time or at the time standard, if entered in two or more events on the day of that event.  Swimmers may also enter at the time performed at that meet distance at the previous ISI Championships, provided they have met the ISI qualifying time.  Swimmers will be seeded at their entered time.
7. Swimmers entering in both the 13-14 and Senior division are responsible for allowing enough rest between events.  Points will be awarded in only the division of the event they compete.
8. An events file for use with Hy-Tek’s Meet Manager or Team Manager program is available for use.  Please contact Kelly Eyanson at eyanksbj@msn.com for a copy.
9. There will be no clerk of course.

Bonus Finals/Consolation Finals/
Championship Finals:

1) The 1000 & 1650 Free and all relays will be timed final events.  The fastest seeded, combined, 13-14 & Senior 1000 Free, 1650 Free, and 800 Free relay heats will swim in evening finals. All other heats for these events will swim in the morning session.  All morning heats of the 1000 & 1650 free will be combined and swum alternately women/men fastest to slowest. 
2) The number of qualifiers competing in the evening finals are as follows:

1. Senior Events – All 50, 100 & 200 events have a Bonus Finals, Consolation Finals and Championship Finals in the evening (top 24).  The 400 IM and 500 Free have a Consolation Finals and Championship Finals in the evening (top 16).
2. 13-14 Events – All 50, 100 & 200 events have a Consolation Finals and Championship Finals in the evening (top 16).  The 400 IM and 500 free have a Consolation Finals and Championship Finals in the evening (top 16).

Entry Fees:

1)   Individual Prelim/Final event:  $3.25 per individual event.  Individual Timed Final events: (1000 & 1650 Free):  $2.25 per event,  Relays:  $5.00 per relay.  ISI Splash Fee:  $3.00 per swimmer (includes relay only swimmers) Facility Fee:  $5.00 per swimmer (includes relay only swimmers)
2)  Write single check for entry and splash fees payable to Iowa City Eels (ICE).
3)   An official ISI Financial sheet (APP 8.3) must accompany entries.  Entry fees are not refundable.  Splash fees will be refunded only if the entire meet is cancelled.
4)   The host club will assess a $2 per athlete surcharge to teams entering over five (5) swimmers when hand entries are submitted.  This fee is in addition to the above stated fees.

Entry Forms:

Submit entries on disk in Hy-Tek comlink II format (generated from Team Manager or Meet Manager).  Please provide a printout of your entries for backup when submitting disk entries and the ISI Financial Sheet (APP 8.3).  Any team submitting entries on disk will receive the meet results on disk at the end of the meet.
Or submit entries using ISI Form APP-7 Entry form with swimmers full name, age, ID number and entry time for each event.

Entry Deadline:

1)   Hy-Tek cfile (Commlink II) entries are due Monday, February 25, 2008 by 12:00 noon.  Teams making changes should do so in their Team Manager or Meet Manager database and then email an updated cfile.  Your original entries will be deleted and replaced with the updated cfile.

1. Hand written entries are due Wednesday, February 20, 2008.  However, these entries may be updated by 12:00 noon on February 25, 2008.  These changes can only be for those swimmers who have already been entered into the meet (original entries), but need to be changed due to new event selection for a swimmer who achieves a ‘new’ Q time from the previous weekends championship meet.  Swimmers, wishing to add this meet, who were not originally entered (Wednesday deadline) or who did not compete in the previous weekend Championship meet will be considered Late Entries and charged as such.  New swimmers making their first Q time who wish to enter this meet can do so by the Monday deadline.  These swimmers are not subject to the late entry fee.
2. Overnight express or mail entries should be sent with No Signature Required. 
3. No phone entries will be accepted, except for updates the Monday prior to the meet.  Any phone entries received after the meet entry deadline are considered ‘late entries’.

Late Entries:

Late entries will be accepted as follows:

1. 12 & Under Champs with email update on Monday, February 25 by 12:00 noon entries are not subject to the late entry fee.
2. Late Entries will be taken up to the Scratch Deadline (6:00 pm of the preceding day).  Friday events – emailing or phoning entries to meet entry person until 6:00 pm, Thursday, February 28, 2008.  Saturday & Sunday events at the Clerk of Course until 6:00 pm the preceding day.
3. Late Entry Fees will be $6.50 prelim/final, $4.50 timed finals individual events and $10 per relay team, plus the $3.00 splash fee and $5.00 facility fee per swimmer.
4. Late Entry Swimmers will be required to show their 2008 registration cards.
5. If the meet program has not been printed, the swimmer will be seeded into the meet.
6. If the program has been printed, late entries shall be accepted, but those entries will be seeded with the meet event entry time, and shall swim in heat one of the event.  A ‘0’ heat will be added, if necessary.

Send Entries to:

Kelly Eyanson
3014 Friendship Street, Iowa City, IA 52245-5112
(319) 339-7579
eyanksbj@msn.com
Express mailing entries NO Signature required will be accepted all day.

Meet Directors:

Lisa Murray                    Gregg Shoultz                            Eleanor Dilkes
4005 El Paso Dr.           3904 Freedoms Trl.                   609 Kimball Road
Iowa City, IA 52246       Iowa City, IA 52240                   Iowa City, IA 52245       
(319) 354-3601              (319) 338-8117                          (319) 337-6444
lmurray@avalon.net      Shoultz.gregg@gmail.com        edilkes@mchsi.com

Scoring:

1)  Individual Events:

2)  Relays:

Awards:

1)  Individual events:  1st – 3rd--2 ½” Medals
2) Relays: 1st--2 ½” Medals (each swimmer)  2nd-3rd--Ribbons (each swimmer)

1. Additional Awards for 13/14 Events:
1. 4th-8th ribbons for individual events
2. High Point Award will be presented to the top 3 swimmers, male & female
3. The top three swimmers in individual 13/14 events and the top three relays will be recognized during the awards ceremonies held during finals.
2. Team Scoring:

a.   A traveling trophy will be presented to the highest scoring club team based on total points scored by 13-14 and senior divisions.
b.   Each age group and gender will be scored with an award going to the highest scoring team of these divisions.
5)  ISI Sportsmanship-Spirit Award:  ISI will provide and present this award. Representatives from each team will select the winning team.  Specific criteria and instructions will be included in the coaches packet.

Meet Operation:

1. The meet will be Pre-Seeded.  The order of seeding is short course yards (SCY), short course meters (SCM), long course meters (LCM). 
2. Late entries will be added to open lanes.  Zero heats will be added if necessary.  Psych sheets will be posted on both the ISI website and/or the Iowa City Eels website by 9:00 PM, February 25th.  Each team’s coaching staff will also be supplied with two heat sheets.  There will be no entry cards at the Clerk of Course.  Individual event cards will be at each lane.  It is the responsibility of each swimmer and relay to be aware of his/her event number, heat number and lane assignment and to report to the correct starting block on time to swim the event.
3. All relay cards will be distributed at the Friday and Saturday coaches meetings.  All four swimmers’ full names, ages and order of swimming must be verified on each card.  Relays report their block with corrected cards when their event is called or the relay will be scratched from the event. 
4. Distance events:
1. 1000 Free swimmers must scratch if they do not intend to swim by 6:00 pm on Thursday evening, February 28, 2008.
2. 1650 Free swimmers must scratch if they do not intend to swim by 6:00pm, Saturday, March 1, 2008. 
3. All morning heats will be swum alternately women/men, fastest to slowest.  Ages will be combined and sorted later for point and award purposes.  Points will be awarded in only the division of the event they compete.

Scratches:

1)   ISI Scratch Rule is in effect.  See ISI Code Book Section J

1. Friday Preliminary Event Scratch Deadline by 6:00pm Thursday, February 28, 2008.  This must be done by contacting the entry chair by phone or e-mail prior to the deadline.  E-mails will be confirmed by e-mail.  This deadline includes the 1000 Free.
2. Saturday Preliminary Event Scratch Deadline by 6:00pm Friday, February 29, 2008 at scratch box.
3. Sunday Preliminary Event Scratch Deadline by 6:00pm Saturday, March 1, 2008 at scratch box.  This deadline includes the 1650 Free.
1. Scratching from Bonus Finals, Consolation Finals & Championship Finals:
1. Any swimmer qualifying for a Bonus Final, Consolation Final or Championship Final race in an individual event failing to compete in said Bonus Final, Consolation Final, or Championship Final race shall be barred from further competition for the remainder of the meet, except as in e below.
2. In the event of withdrawal or barring of a swimmer from competition, the Referee shall fill the Bonus Final, Consolation Final or Championship Final when possible with the next qualified swimmer(s).  First and second alternates shall not be penalized if unavailable to compete in the finals.
3. Where Bonus Consolation or Consolation Finals have not yet been swum and a barring or withdrawal is known to the Referee, the Referee may reseed the Bonus Consolation, Consolation Final and the Championship Final, if necessary, to insert the alternate(s) in the appropriate lane(s), filling all lanes in the Championship Finals.
4. If a Consolation Final has already been contested, the Championship Final shall be swum without reseeding for the empty lane(s).
5. Exceptions for Failure to Compete:  No penalty shall apply for failure to withdraw or compete in an individual event if:

1)  A swimmer qualifying for a Bonus Consolation, Consolation Final or Championship Final race following preliminaries notified the Referee within thirty (30) minutes after announcement of the qualifiers for that final race that they may not intend to compete and further declare their intentions with 30 minutes following their last individual preliminary event.
2)  It is determined by the Referee that failure to compete is caused by circumstance beyond the control of the swimmer.
f.   If a swimmer fails to show for any finals on the last day they are entered in the meet and has not scratched according to rules of the meet, a $50 fine will be imposed payable to ISI.  If the fine is not paid, the swimmer will not swim in any future ISI sanctioned meets until the fine is paid in full.

Swimmer Registration:

There will be NO USA Swimming registrations at the meet (swimmer, coach, clubs).

Time Proof:

If a swimmer fails to make the minimum qualifying time for an event, they will have 30 minutes after the close of the session in which that event was swum to provide proof of time or be subject to a $100/event fine payable to ICE (10% host club; 90% ISI).  Acceptable proof of time is a copy of USA Swimming sanctioned or approved final results, the ISI database, YMCA final results, Iowa Games final results, intra squad meets, recreational league meets, and high school meet results.  Should the swimmer not prove or pay, they will be barred from further competition at this meet.  Any event that cannot be proven by the swimmer within 30 minutes after the close of the session will be considered an exhibition swim.  Exhibition swims cannot be eligible for awards or points.  If times can be proved at a later time, fine money will be refunded, but awards and scoring will not be changed. 

Time Trials:

1)  Time Permitting at the discretion of the Administrative Referee.

1. Time Trials will be held at the end of each session in the following order.

      Friday – Day 1 events, Day 2, Day 3   
Saturday – Day 2 events, Day 3, Day 1
Sunday – Day 3 events, Day 1, Day 2
1000 Free and1650 Free will only swim on the day of that event.

1. A swimmer must sign-up and pay at the Clerk of Course table prior to the start of the relays at the end of the session. 

4)   The Time Trials are for the purpose of making AAA or faster times, therefore the entry requirement will be a AA time.  Swimmers, who meet the entry time requirements for Time Trials, may enter up to two Time Trails as long as they do not exceed the maximum individual event limit per day.  Cost is $5/time trial payable to host club.

Adapted Competitive Swimmers:

USA Swimming and ISI encourage adapted competitive swimmers to participate in all sanctioned meets.  The ‘Adapted Competitive Swimmer Information Form’ for APP 21 must accompany entries.  The form is available from the ISI website, www.isiswim.org, or from the ISI office, (email isiswim@aol.com; phone: 1-877-ISI-SWIM or mail: 2715 Pioneer Ct. Davenport, IA 52804-1099.  Completion of this information form is part of the entry pocedure since the host club and meet referee must have all necessary information concerning the swimmer.  Refer also to USA Swimming Rules and Regulations Article 105.

Programs & Final

Results:

Programs will be sold at the meet.  All teams with swimmers entered in the meet will receive a complimentary copy of the program.  Complimentary final results will be sent to each swim club participating in this meet.  Each USA Swimming Official working this meet will receive a complimentary meet program.

Meet Committee:

A meet committee made up of the Referee, Meet Director, Coach’s Representative, Athlete’s Representative, and one certified official acting at large will be established to receive and act upon any administrative protest at the meet.  The committee will not act upon judgment decisions as those are under the jurisdiction of the Meet Referee.  This committee shall act as a review section in the need of an emergency meeting.

No Smoking:

Smoking is not permitted anywhere in the pool or surrounding areas where swimmers are present.

ISI Scholarships:

The ISI Scholarship Awards were established in 1991 to give recognition to swimmers in ISI who have attained a degree of recognition among their peers.  These awards are presented to Iowa competitive swimmers at the ISI banquet from a list of nominations by Iowa Swimming, Inc. member clubs and unattached ISI members. 
The Judy Hoffman Memorial Award was established in memory of Judy Pierce Hoffman, who was President of Iowa Swimming, Inc., until her untimely death in March 1978.  This award is given annually to a swimmer. 
Contributions to the awards are gratefully accepted and can be made through the ISI office.  For further information contact: the ISI Office, 2715 Pioneer Court, Davenport, IA 52804-1099, (563) 391-5832 or 1-877-ISI-SWIM.

Concessions:

There will be limited food concessions available at the meet.  Meet t-shirts will not be sold.